EAA Chapter 1300

May 2026 Meeting Notes and Attendance

The May meeting transcript included significant informal conversation before the meeting began. These notes begin with the formal meeting content, which appears to start when Seb Trost gives administrative updates and the treasurer’s report.

Meeting Notes

1. Administrative Notes

Seb Trost opened the meeting with administrative updates.

A member survey had been emailed to the chapter. Early survey results were posted in the hallway for members to review. Members were encouraged to complete the survey so the chapter can better understand what members want as the chapter grows.

Seb also reported that the chapter domain eaa1300.org now forwards to the current EAA Chapter 1300 website, making it easier to direct people to the chapter online.

Members who are not receiving chapter emails, meeting notifications, or officer communications were asked to contact Seb so their contact information can be corrected. Email was emphasized as the chapter’s primary communication method.

2. Treasurer’s Report

The chapter started the month with approximately $5,897.01.

Reported income included:

Reported expenses included approximately $43.65 for name tags. Shipping costs were noted as a frustrating expense.

The reported ending balance was approximately $6,196.06.

A motion was made by Sara and seconded by Robert to approve the treasurer’s report. The motion passed.

3. Prior Meeting Minutes

Members were reminded that prior meeting minutes are available on the chapter website.

4. Upcoming Events

Build and Fly

The chapter announced a Build and Fly activity scheduled for Sunday at 10:00 a.m.

The activity involves youth building a large foam RC airplane, using a flight simulator, and eventually flying the airplane at an RC field. The airplane was described as having roughly a five-foot wingspan.

June Chapter Meeting and Barbecue

The next chapter meeting will be held on June 10 at Pete Fata’s house as a chapter barbecue.

Final details, including the start time, address, and whether members should bring anything, will be sent by email. The meeting is expected to start earlier than the normal 7:00 p.m. chapter meeting time, but that had not yet been finalized.

The purpose of the barbecue is partly social and partly to let members see Pete’s RV-14 project. Tim noted that the chapter has historically held gatherings at members’ homes or hangars to see aircraft projects, but the chapter has not done one recently.

AirVenture

AirVenture was discussed. Members were reminded that the event is in July and that camping fills quickly.

Two members indicated they were planning to attend AirVenture:

5. Aircraft Building Opportunities

Josh Sinclair, who is building an RV project, invited members interested in aircraft construction to provide their contact information so they can be notified when work sessions are happening.

The purpose is to give members a chance to see or participate in hands-on aircraft building activities, such as riveting, and to understand the amount of work involved in building an airplane.

Later in the meeting, Luke Leveillee mentioned an upcoming RV-10 windshield installation and invited anyone interested in watching, learning, or helping to participate.

6. Flight Safety Presentation

Tim attempted to show aviation safety videos, but there were technical issues getting the videos to play. Instead, he gave an extended safety talk based on military, airline, and general aviation examples.

The major safety themes were:

Tim’s main point was that aviation accidents and incidents can happen in military, airline, or general aviation flying. Pilots should learn from the experiences of others, remain humble, know their aircraft, and avoid complacency.

He also encouraged aircraft owners to stay hands-on with their aircraft, including doing owner-permitted maintenance where appropriate and personally inspecting the aircraft after maintenance.

7. Break and 50/50

The chapter took a break after the safety discussion.

The 50/50 drawing raised $70, with $35 going to the winner.

Josh Sinclair won the drawing and donated the winnings back to the chapter.

8. Youth Program Discussion

After the break, Tim explained that the chapter was trying something different by separating the youth from the adult portion of the meeting.

While the adults continued with chapter discussion, Sara led a youth activity focused on the basics of flight. The youth activity included paper airplane building and competitions such as distance, hang time, and accuracy.

Tim explained that he has been researching EAA guidance, speaking with EAA National staff, and working with experienced chapter members to better organize the chapter’s youth programming and overall structure.

9. Youth Protection and Photo Releases

Kathleen discussed recent clarification from EAA National about youth protection and photo release requirements.

Key points from the discussion included:

There was frustration that some EAA guidance appears outdated, hard to find, or inconsistent across the website and current practice. The chapter wants to make the expectations clearer for volunteers.

10. Youth Volunteer Hours

The chapter discussed tracking volunteer hours for youth who help with Young Eagles, Build and Fly, or similar chapter activities.

Because the chapter is a 501(c)(3), those hours may help students document community service for school, college applications, or scholarships.

Josh is tracking some of the Build and Fly and youth activity hours, while Kathleen is tracking hours for youth helping with Young Eagles.

Robert suggested providing annual letters rather than waiting until a student is ready for college. These letters would confirm the chapter’s nonprofit status and document the student’s service hours.

11. Chapter Organization and Volunteer Roles

Tim handed out or referenced a chapter organization diagram. He explained that the chapter will not fill every role immediately, but the chart shows where the chapter could grow over time.

He emphasized the need to “double up” where possible by having both primary and alternate people for key functions. The goal is to prevent one person from being the only person who knows how to run an activity.

Areas discussed included:

Tim encouraged members to review the organization chart and think about where they might be willing to help. He said he would rather have people volunteer for roles that interest them than simply assign people to jobs.

12. Young Eagles Rally Debrief

The recent Boulder City Young Eagles event was discussed informally.

Tim noted the challenge of providing food, coffee, water, and support for early-morning volunteers and pilots. He described getting donations or low-cost food items from Boulder City businesses, including Starbucks coffee, sandwich trays, and donuts.

The chapter recognized that food, hydration, and logistics are important because volunteers and pilots arrive early and work through the morning.

There was also a thank-you to Tim for speaking to a Civil Air Patrol squadron, which apparently helped bring youth interest to the Young Eagles event. Members noted crossover between EAA, Civil Air Patrol, and Sporty’s Learn to Fly resources.

13. Simulator / IMC Discussion

The chapter discussed using the Redbird simulator more intentionally, possibly through an IMC Club or structured instrument-focused activities.

There was discussion that simulator time can save money during instrument training. The transcript is not clear enough to treat the exact FAA credit amounts discussed as authoritative, but the general point was that the simulator could be a valuable training resource for members.

14. Closing Discussion

The meeting wound down with additional conversation about aircraft building, simulator use, member involvement, and ways to make chapter programs more active and sustainable.

No major contested votes appear in the transcript beyond approval of the treasurer’s report.

Action Items / Follow-Ups

Meeting Attendance

The May 2026 EAA Chapter 1300 sign-in sheet was sanitized against the membership roll. Handwritten or shortened names have been standardized where there was a clear match.

Attendance Count