February 2024 Board of Directors Meeting

February Board Meeting

Monday, February 5, 2024

1. Call meeting to order at: 7:00 pm 

2. Members attending: Marlon Gunderson, Ed Trudeau, Dale Seitzer, Bob Collins, Evangelos Savvas, Paul Hove, Leif Erickson, Emma Gaustad, Jay Schrankler, Scott Hanson, 

3. Officer’s Reports

   1. President – Marlon Gunderson

      1. State of the Chapter presented at January Member meeting
           Described fixed expense vs dues income mismatch

      2. Vice President – Jay Schrankler

      3. February Member Gathering (Hybrid mtg): February 5, 7:00 pm social, 7:30 meeting start   – snacks?

         1. President: Guest Introductions, if any

         2. Fireside Chat, VP interviews President

      4. Future programs: Joe Harris- MAC, Chad Halvorson- Divi Jets, Mark Holliday, Meeting at STP, Huey & Piaggio Gull Tour, Lk Elmo Aero Tour

      5. Chapter survey: list finalized, 10 questions, Scott H will help send out

   2. Treasurer’s Report – Emma Gaustad: 

      1. January 2023 Treasurer’s Report
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         EAA Chapter 54 Treasurer’s Report
         	By Emma Gaustad
         2024	Financial Summary	January
         	Checking Account	$5,732.96
         	New Invest Mature 3/09/24	$7,610.92
         	Total	$13,343.88
         	Dardis Scholarship	$650.00
         INCOME
         	Donations-Education
         	Donations-Pop Fund	$18.00
         	Donations General	$40.00
         	Donations Scholarship	$0.00
         	Membership New	$25.00
         	Membership Renewals	$260.00
         	Bank Interest	$0.48
         	Total	$343.48
         EXPENSES
         	PayPal Monthly Cost	$11.18
         	9099 Tax Filing	$54.99
         	Utilities - Electricity	$31.96
         	Utilities - Gas	$55.93
         	Building-Maintenance	$118.42
         	Christmas Party Supplies	$17.77
         	Total	$290.25
         Net Cash Flow		$53.23

      2. IRS 990 filing: completed

   3. Secretary – Ed Trudeau

      1. Dec. meeting minutes reviewed and approved

      2. Expired members update: 5 February lapses, all January lapses paid except Vicky & Pat Moore, second notice sent

4. Coordinators/Directors Reports, if any

   1. Facilities – Bob Collins – Report
      

   2. February Facilities Board Report
      
      * The four benches from the observation area have been restained and moved out of the kitchen area. I’m not really keen on the stain; doesn’t seem particularly durable but had to get some protection on there. I’ll probably just put them out on the deck until spring and throw a couple of tarps over them. I’ll have to cut some replacement legs for some of them when it gets warmer.

      *   With the benches out of the way, I’ve set up an office in the north end of the kitchen and moved file cabinets around and organized the Young Eagles cabinet. The black file cabinet from the main area that was next to the big desk has been moved to this location.  Shelves will go up at some point for no particular reason.  Late this year I’ll submit a proposal for flooring and painting in this area.

      * Next project is continuing cleaning up the shelf (that’s over the storage area) in the kitchen, make an inventory and create a map of where everything is located so it can quickly be found without having to tear everything that’s up there apart.  I’m throwing everything away that Robyn picked up from the closing of some aviation museum last year. I cringed at the time it was suggested she go take a look because I knew we’d just end up with someone else’s trash. I think some of it was “auctioned” off at the chapter picnic but most of it was just left despite promises to the contrary. Let’s not do that again.

      *  With no electrical power on site, the plan to sand and restain the pergola at the observation area needs to be adjusted. I’ll try to locate a brownish paint and just scrape and paint it instead, hopefully before the first Young Eagles Day. When is the first Young Eagles Day?
      
      I’d really love to find a way to use the chapter house on Young Eagles Days. Any ideas?  Also, what about fundraising ideas during these events?

      * Been trying to think of a way to get people to fly in   during evenings in the summer. I was thinking of movie and root beer float Fridays or something to that effect. This is partly inspired by the Rushford Airport, which is just a house and in the kitchen they keep a supply of ice cream and root beer (and burgers and buns) and people just help themselves and leave a couple of bucks. If we could get enough information out, I wonder if there are enough pilots around MN who’d like to fly into 21D after work on a Friday etc have a root beer float (or hot dog?)  and sit on the deck or watch an aviation movie on the big screen?
      
      * Anxious to see if the lower temperature on the thermostat makes any difference in heating bills. Only January will tell for sure since there was a lot of activity in the house during December.  The bill that arrived last January was $131. The bill that covered the period of last January was $166 ($21.32 for the electricity)

      
      

      Membership – Scott Hanson: Sent out come back notices to lapsed members, several responses.  Will send out e-mail to ‘Prospects’ this month, try to get them active.

   3. Young Eagles – Dale Seitzer

      1. “What’s Next” – Leif Erickson: discussed follow-up opportunities after YE flights. Leif will invite SodBusters to present at YE events, possibly Lk Elmo Aero, etc.

   4. Education – Jeff Dale – absent, no report

   5. Events – Bill Schanks Jr - absent: no events scheduled yet.

   6. Ray Scholarship – Bruce Olson – absent: No report

5. Old Business

   1. Lapsed membership renewal process: Secretary: 

i. Checks for members expiring each month and sends out the Renewal Notice e-mail. Rechecks 5-6 weeks later and sends out a Second Notice e-mail if the member is still unpaid.

ii. Treasurer: When payment arrives, updates RMS status to Active, updates Paid To Date.

iii. Membership Coordinator: Follows up on expired members beyond the Second Notice date.  Updates RMS to Inactive, or Removes from RMS as appropriate.

1. Membership Survey: Jay S will send questions to board, sending survey 3-5 weeks

2. AirVenture chapter space: Bill S. will send request 3/1/24

1. New Business

   1. EAA Academy Scholarship prospects? All 2024 Slots are filled. Applications for 2025 camps are submitted late Summer-Early Fall 2024.  The board will identify prospects, and vote on funding (August/September meetings) 

   2. MN ACE Camp:  No 2024 camp info on MN ACE website. Chapter will consider sponsoring a MN ACE attendee if available. No details in MN ACE website for 2024. Ed T e-mailed ACE for information.  Marlon will solicit attendee at Member meeting, etc.

   3. Chapter Leadership bootcamp at ANE Ch.237  Marlon planning to attend.

   4. GMAG - May 17-18.  Marlon planning to attend.

   5. Flying Start has national date: May 18, after ‘Learn to Fly Week’: Scott H volunteered to help Evangelos register our event with EAA.

2. Next Board meeting Monday, March 4, 2024  7:00 pm

3. Motion to adjourn - 8:27  pm